Already exhibiting? Here’s what you need to know.
Winter Texan Expo (McAllen) Exhibitor Details
Attendee List
Welcome Home RGV does not sell our attendee list. If you are approached by a third party to purchase the attendee list, please know that it is a scam. Save your money!
Event Venue
McAllen Convention Center
700 Convention Center Boulevard
McAllen, Texas 78501
Phone: (956) 681-3800
Show Dates & Times
- Exhibitor Move-In: Monday, January 15, from 1:00 – 6:00 pm.
- Show dates: Tuesday, January 16, and Wednesday, January 17, from 9:00 am – 3:00 pm.
- Exhibitor Move-Out: Wednesday, January 17, from 3:15 – 6:00 pm.
Entering the Convention Center
- All vendors need to enter through the north loading dock daily. The front entrance doors are only unlocked during show hours.
- Please check in at the registration booth by the loading doors. You can pick up your badges when you check in and keep them in your booth. 10′ x 10′ booths get 4 badges and 10′ x 20′ booths get 6 badges.
- Once you have unloaded, you must move your car to the regular parking lot. There is no parking allowed in the loading dock area.
Event Decorator and Shipping Information
Convention and Expo Management Services (CEMS) is our decorator for this event. The pipe and drape colors for the event are multi-color. For information on what to expect during set-up, tear-down, and shipping to the convention center, please contact them at (956) 702-4926 or info@conventionandexpo.net. You can also visit their website at www.conventionandexpo.net.
Electricity
If you need electricity for your booth, you can pre-order it below.
Door Prizes
We ask that each exhibitor bring at least one door prize. You can drop off your door prizes at the vendor registration desk. Products, gift certificates and branded promotional products are perfect!
Games
Have a game to play? Winter Texans love them! However, long lines create traffic jams, so please let us know so that we can allow for lines to avoid any congestion.
Health Screenings
Winter Texans love screenings, and often ask in advance so if you plan to do any kind of health screening, let us know ahead of time! Note: Screenings that require fasting are not allowed.
Number of Attendees
We average 9,000+ attendees at this event. Make sure you have enough giveaways and marketing materials!
Promotional Products
Our in-house promotional department, Promotions by Welcome Home can assist you with ordering anything you might need. Visit our website at promotionsbywelcomehome.com for ideas! If anything piques your interest, contact Elizabeth Seal at (956) 687-5115 or by email at elizabeth@welcomehomergv.com.
Samples & Food Promotion
If you plan to give away food or beverages, make sure to read the convention center rules below to ensure that you won’t have problems during the event.
- You must obtain a permit from the McAllen Health Department, (956) 681-1900.
- Bring two (2) copies of your permit from the McAllen Health Department, which will help ensure that an officer from the Health Department does not disrupt your show.
- Leave one with us at registration.
- Keep one at your booth, prominently displayed.
Show Layout
McAllen Convention Center Rules
Please read carefully.
- No outside food or beverages for personal consumption are allowed in the building.
- Holes may not be drilled, cored, or punched in the building.
- Helium-filled balloons are not permitted in the facility.
- No adhesive-backed (stick-on) decals or similar items may be distributed or used in the building.
- Parking on loading docks is permitted for loading and unloading only. All other parking is prohibited; violators will be towed at their expense.
- Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled, or otherwise fastened to ceiling, walls, doors, painted surfaces, or columns.
- No carts, hand trucks, etc., with hard wheels, are permitted on carpeted surfaces.
- Animals are not permitted in the building without prior approval from the Director. All events exhibiting ANY animals must obtain a permit from the City of McAllen’s Animal Control Division.
- No evergreen plants will be permitted.
- Combustion engines may not be operated on the exhibit floor as part of an exhibit.
- No vehicles may be driven in the facility without prior approval from the McAllen Convention Center Director.
- Any vehicle on the show floor must have battery cables disconnected and have no more than one-quarter (1/4) or five (5) gallons of gasoline in the tank. All gas caps must be taped. See Vehicle Demo for more restrictions.
- Propane tanks may not exceed five (5) lbs. LPG capacity and require Fire Marshall approval.
- All draping materials, etc., must be flame retardant.
- All planting, fountains, etc., should have waterproof plastic materials underneath.
- All sales of food items must be reviewed and approved by the McAllen Convention Center Director.
- No paint or tape should remain on the show floor or walls of the facility after move-out is completed. Proper precautions should be taken to prevent damage to floor and wall surfaces.
- The McAllen Convention Center is not responsible for the cleaning of exhibit booths.
Where to Stay
Embassy Suites by Hilton
800 Convention Center Blvd
McAllen, TX 78501
(956) 688-8329
Cambria Hotel Convention Center
701 S Ware Road
McAllen, TX 78501
(956) 618-7207 Book Online
La Quinta Inn & Suites
McAllen Convention Center
801 S Ware Road
McAllen, TX 78501
(956) 682-6765 Book Online
